Awards List

GENERAL RULES FOR ALL FEDERATION AWARDS

1. AWARDS YEAR. March 1^st to last day of February.

2. DEADLINE. All entries must be in the Garden Center by March 1st.

3. THE DEKALB FEDERATION CLUB PRESIDENT’S ACTIVITY

REPORT must be submitted annually to the Federation President by March 1^st. Note: Presidents of clubs that are members of The Garden Club of Georgia, Inc. will also do a second report, The Garden Club of Georgia PRESIDENT’S REPORT OF GARDEN CLUB ACHIEVEMENTS (due February 15^th). A copy of the GCG President’s Report should be sent to the State President, the Redbud District Director, and the Federation President. See the GCG GUIDE for more details.

4. ELIGIBILITY . Only clubs that are members in good standing with The DeKalb County Federation of Garden Clubs, Inc. are eligible for awards competition. JUNIOR Garden Clubs and/or Youth Groups must be sponsored by an adult member club to be eligible.

5. AWARDS APPLICATION. Each entry must be accompanied by an Awards Application Form. Glue one copy of entry form to the inside front cover of the Book of Evidence. A second copy of the entry form is to be mailed to the Federation Awards Chairman by March 1^st. Additional forms are available in the Garden Center or may be downloaded from this website.

1. REQUIREMENTS FOR PREPARING A BOOK OF EVIDENCE.

The same book of evidence may not be used for more than one award entry. However, a project may qualify for more than one award and/or be described in several books of evidence for separate award entries in the same year. Provided that new aspects are added to previously submitted projects or an entirely new list of projects is submitted, a club may win the same award in succeeding years.

A. Presentation is not to exceed 6 pages, front and back, for a maximum of 12 surfaces; pages may be placed in top loading sheet protectors for added distinction. There should be no loose materials in a book of evidence. Use spray adhesive, rubber cement or double-sided tape for affixing photographs, brochures, etc. Allow time for adhesive to dry completely. Use 8 ½ x 11 ” paper and insert in sheet protectors or directly into the prongs/spine of a report cover or 2 pocket folder; books of evidence may not be bound into scrapbooks, ring binders or oversized books, with the exception of the club scrapbooks, yearbooks or publications. All information should be typed, with ample margins. Identify all photographs.

B. Label on outside cover: include number and name of the Federation award, name of club applying, and city of Club President. Top of first page to include: number and name of award, name of club applying, and number of active members in the club. TABLE OF CONTENTS IS OPTIONAL, AND NO SUMMARY IS REQUIRED, as summary appears on the Awards Application Form.

C. Written text should be concise, covering all requirements in award description and scale of points for presentation, achievement, participation, record or documentation. Photocopies are permitted.

D. Page numbering is optional. Exceptions: Scrapbook and Yearbook.

2. GENERAL SCALE OF POINTS*

	*Exceptions: Publications, Communications, Flower Show Achievement, Attendance, Scrapbook, Yearbook, Club of the Year, Club Member of the Year, Library, Gavel, Designer and Youth Awards.
	Presentation. Neat, concise, includes all required information, no more than 6 pages back and front.	5 pts.
	Achievement. Scope of project; need and fulfillment; benefit; accomplishment; comprehensiveness of work; activities to attain goals; evaluation of goals reached; educational; prior planning; very brief history if continuing project; financial report; other.	65 pts.
	Participation. Size of club; involvement of members, community, government agencies, professionals, youth, residents in facilities, and others.	15 pts.
	Record or Documentation. Supporting data (as applicable), clear, well-labeled and neatly attached before and after photographs, landscape plan, letters of appreciation, community awards, newspaper/magazine articles, radio or TV script, other. Photocopies permitted.	15 pts.
	TOTAL	100 pts.

3. AWARDS JUDGING. All awards are judged by panels of qualified judges. The decision of the judges is final. Conformance to the scale of points for each award is important.

4. CERTIFICATES. An award certificate will be presented to First, Second, Third Place and Honorable Mention winners when merited.

5. TROPHIES. Photographs of perpetual silver trophies will be awarded to First Place Winners. Exception: A brass nameplate which will be mounted on a plaque hanging in the Garden Center for Award #15-Club Member of the Year and Award #21-Garden Center Participation.

6. RETURN OF ENTRIES. Blue Ribbon Books of Evidence entries will be held in the Garden Center where they will be on display until the April General Meeting, at which time they should be picked up, signed for, and returned to the club. Other entries may be picked up after the Awards Luncheon in March.

AWARD WINNING TIPS

Appoint a Club Awards Chairman who should become familiar with awards offered and the general requirements.
Study the activities of the club, decide which awards to apply for, and put the proper award and the activities together being careful to note the specific requirements.
Plan ahead for needed pictures, landscape plans, publicity, letters of appreciation, and other items of evidence. Keep a written account of the progress made, costs, members involved, supplies purchased or donated, and outside agencies involved.
Encourage the President, Awards Chairman, and other interested members to attend the annual Federation awards workshop.